2023 Biddeford Little League Baseball Board Members
President: Josh Scott
Vice President: Jamie Lamontagne
Treasurer: Christine Morin
Secretary: Carly Scott
Player Agent: Paul Perreault
Umpire & Chief: Don LeBlanc
Field Director: Todd Turgeon
Equipment Manager: Parker Lowell
Fundraising and Sponsorships: VACANT
Canteen Director: Lynda Turgeon
Assistant Canteen Director: Taylor Turner
Information Officer -Website: Liz LeBlanc
Scheduler: Josh Scott
Safety Officer: VACANT
Director of Majors: Steve Mondor
Director of Player/Kid Pitch: Joey Blais
Director of Coach Pitch: Keith Petrin
Director of Challenger: Beth DeLorenzo
Director of Tee-Ball: Danielle Gonneville
BOARD MEMBER DUTIES:
President:
As the chief administrator, the president is responsibilities for the administration of the league and oversees the affairs of all elements of the league.
Point of contact with Little League International and receive all mail, supplies and other communications from the Little League Headquarters.
Represents the league in District activities.
Know the regulations under which Little League operates and in authorizing the annual application for charter.
Preside at league meetings, and assumes full responsibility for the operation of the local league.
Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
Present a report of the condition of the Local League at the Annual Meeting.
Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.
Responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under conditions of charter issued to the Local League by that organization.
Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.
Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.
Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach.
Personify the best public image in reflection to the community at large. Each president should take an active role in gaining support and winning friends for the league program.
VICE PRESIDENT:
Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.
Works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated the Board of Directors or by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president.
A vice president may manage, coach or umpire, provided they do not serve on the protest committee
SECRETARY:
The secretary maintains a register of members, directors, maintain appropriate files, and mailing lists,
Records the minutes of meetings to be recorded in a book kept for that purpose, is responsible for sending out notice of meetings and maintains a record of league's activities
TREASURER:
The treasurer assumes the responsibility for all local league finances
Signs checks co-signed by another officer or director (or as directed by the local league's constitution)
Receive all monies and securities, and deposit same in a depository approved by the Board of Directors
Dispenses league funds as approved by the Board of Directors
Keeps records for the receipt and disbursement of all monies and securities of the Local League.
Reports on the status of league funds, keeps local league books and financial records, and prepares budgets
PLAYER AGENT:The player agent conducts annual tryouts, is in charge of player selection, receive and review applications for player candidates and assist the President in verifying residence and age eligibility and prepares the Player Agent’s list.
SAFETY OFFICER:
The safety officer is responsible to create awareness, through education and information, of the opportunities to provide a safer environment for all participants of Little League Baseball.
Coordinates all safety activities including supervision of ASAP (A Safety Awareness Program), ensures safety in player training, ensures safe playing conditions, coordinates reporting and prevention of injuries, solicits suggestions for making conditions safer, and reports suggestions to Little League International through the ASAP system.
Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.
Education – Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
Compliance – Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
Reporting – Define a process to assure that incidents are recorded, information is sent to league/ district and national offices, and follow-up information on medical and other data is forwarded as available.
INFORMATION OFFICER:The information officer manages the league's official home page, manages the online registration process and ensures that league rosters are maintained on the site
Assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis
Collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media
Serves as primary contact person for Little League regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International
The information officer manages the league's official home page, manages the online registration process and ensures that league rosters are maintained on the site
Assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis
Collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media
Serves as primary contact person for Little League regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International
CANTEEN MANAGER:Maintains the operation of concession facilities
Organizes the purchase of concession products
Coordinates with vendors to ensure best purchasing power
Responsible for the management of the concession sales at league events
Monitors perishables to minimize loss and ensure product safety
Reviews product selection to maximize profitability and ease of operation
Schedules and trains volunteers to work the concession booth during league events
Collects and reviews concession related offers including coupons, discounts and bulk-purchasing opportunities
Organizes, tallies and keeps detailed records of concession sales and purchases to be provided to the President and Treasurer
SPONSORSHIP/FUNDRAISING DIRECTOR:Solicits and secures local sponsorships to support league operations
Collects and reviews sponsorship and fundraising opportunities
Organizes and implements approved league fundraising activities
Coordinates participation in fundraising activities
Maintains detailed spreadsheet records of monies secured through sponsorship and fundraising initiatives to be provided to President and Treasurer
Maintains detailed spreadsheet records of current and past sponsorships and fundraising initiatives to include vendor contact information, what was provided by the vendor, and any obligations of NMHLL in exchange for donation/sponsorship, to be provided to President and Treasurer
UMPIRE & CHIEF:Provides Umpire Training
Schedules Umpires
Member of Protest Committee
FIELD DIRECTOR:Ensure fields are maintained in playable condition
Main point of contact for town/city on field concerns
Communicates field needs and concerns to appropriate individuals
Works with equipment manager on identifying and budgeting for field needs
EQUIPMENT DIRECTOR:Responsible for the equipment needs of the league
Prepares equipment budget for the season for the board
Ensure that equipment is in safe and playable condition
Ordering of equipment and supplies
Is accountable for the inventory of equipment
Holds coaches and managers accountable for loaned equipment
SCHEDULER:
Creates and distributes schedule for the entire season, all leagues and special events including all-stars (with assistance of coaches and directors)
Organize game cancellations with directors/coaches
Keep track of standings throughout the season.